On Writing Essays

Like many of my #citylis classmates I’ve spent much of the past 2 months writing essays, with the remaining time spent prevaricating or indulging in some festive fun. This is what scholars do. Our job is to read widely, appraise critically, synthesise astutely, ferment wisely, distil succinctly and communicate clearly. Perhaps this is why we are always going on about coffee and alcohol too; we recognise and appreciate other alchemic crafts. Each publication is our craft brew of ideas.

I know people generally think students are ill-disciplined wastrels. However, most of my colleagues are either working and studying part-time as part of their professional development or they are studying full-time as an career switching investment whilst juggling their family commitments. No-one wants to squander the privilege of being able to advance their knowledge, gain a qualification and have access to some of the best tutors and literature sources in the business.

Juggling the ideas, research and writing for four courses during the same period is a difficult mental challenge. It’s been hard work and downright stressful at times. Sometimes it comes easily, sometimes you think I’m never going to finish this. It took me a while to find my rhythm but now I’ve found a routine that works for me and once established have been disciplined about sticking to it. I work on average 5-6 hours a day, every day including weekends. That work includes information scanning, reading, writing and ‘busy work’ in that order. I run and do yoga to rest my brain and eyes and make sure my body doesn’t seize up from too much sitting at a desk. My guilty pleasure is watching Escape to the Country with a cup of tea in the afternoons. Most importably I rarely skip second breakfast.

Reflective Practice

One of the things I want to carry into Term 2 is that routine. Now that we’ve experienced a whole term cycle and its demands you get a better feel for the pace of work. Most classmates have been commentating on the perils of procrastination and the pressures of deadlines. One of the maddening things about research is the more you read the more you realise there is to read. Sometimes hours can pass and you realise all you have done is collect even more things to read. No actual reading. Certainly no writing. If only they offered a Masters of List Making. Next time of course it will all be different.

I doubt it.

We will likely still procrastinate. Sometimes it’s a genuine avoidance tactic; sometimes it’s what you might call a sorbet for the mind. A cleansing activity between more demanding work phases. Sometimes you need to step away and stop hammering at a problem to allow your sub-conscious the opportunity to ease the passage of stubborn thoughts. Sometimes it’s a sign of tiredness and a signal to take a break. Part of learning is understanding here are always areas for improvement to look for and thinking about how you will at least try to do some things slightly different next time.

One of mine would be to plan better to allow more contingency for ‘off hours’ and ‘off days’ to make sure I’m using energy wisely and not wasting too much attention and to lessen the despair when a session feels like no progress has been made. I now know how much effort on average it takes me to write an essay of around 3,000 words. I also know from my running training that periodisation is important and I organise my running into micro, meso and macro cycles to balance effort and optimise performance. I want to think across the whole term and plan a framework for my intellectual activities in the same way.

I also want to write more regularly. I found with writing essays the hardest part is always getting started. Sometimes you just have to sit and write and perhaps that will be easier if writing becomes a habit. Last term we had our DITA blogging to practice writing and I’ll continue to blog. To this I want to add more time spent writing reflective notes after reading important sources and putting more words in towards assignments more regularly.

I Love Scrivener (and Zotero and Todoist)

One of the things that’s really helped me with this is buying Scrivener and using it to collect my research, structure my ideas and write my early drafts for each writing project.

scrivener_template
Scrivener is a data and a writing tool that provides a full studio with many features for writing projects.

Early this term I want to explore Scrivener more to learn more about its features and take more advantage of it. I could improve how I combined it with Zotero for my references and understanding the formatting options so I don’t have to do so much final formatting manual. I’ve started a CityLIS template to store my settings and I’ll want to refine and enhance this before writing my next set of essays and the Big D.

scrivener_templatesettings
You can save formatting and settings as a template for future projects. If only I knew more about all the possibilities …

Sitting down to organise my thoughts and start writing has definitely been easy with Scrivener and it joins Zotero and Evernote as an essential in my research toolkit.

I still love Zotero as my collect, curate and organise tool for research. I’ve started to think about how I can improve my Zotero habits to work better with the kind of research I’m doing now. I’ve been using collections more to support early assignment research and then selection of sources. I’m using their colour coded tags to indicate which resources are read, unread, to read and have been cited. I’m also using tags to record how deeply I’ve read a source. Have I done a quick skim (mostly), a deep read (some) or a full critical appraisal (hardly any unless you have to write an essay on such a thing).

zotero_colouredtags
Zotero allows up to 6 tags to be colour coded and assignable using numbered shortcuts.
zotero_colouredtagged
This makes it easy to see what I’ve not read, what I want to read next, what I have read and what I’ve cited.

Zotero is based on the idea of index cards (remediated practice!) so I’ve also started using standalone notes to capture concepts and definitions and put more effort into connecting related items to each other. Of course these kind of good habits do get neglected the closer you get to a deadline so now is a good time to try and get these habits embedded and tidy up both my Zotero library and my overflowing Evernote shoebox of interesting things I’ve saved.

Smaller Actionable Chunks

Another thing that really worked for me was breaking work into smaller tasks. This does help with procrastination and organising a schedule. ‘Write essay’ is a really had task to get going with. The activity is too vague, the reward to far away. Humans are just not psychological equipped to work with this. I’ve been using Todoist to manage my tasks for a while. One of the reasons is because it allows sub-tasks. Along with priorities, tagging and easy scheduling it’s really easy to organise both macro tasks and an action list of micro tasks to work through each day.

I’ve now got a template ‘Write Essay’ task for each essay structure that includes the main phases to work through to which I add specific tasks under that. For everything I want to read I add it as a Todoist task. For books I add each Chapter as a sub-task. Latterly, once I’d worked out my outline structure I started adding write section tasks underneath a write First Draft task. Write 250 words would also work. Yes it does take a bit of time to make everything actionable. I told you I would get a Masters in List Making.

todoist_readingsubtasks
Example of Todoist sub-tasks. Splitting longer reads into smaller chunks makes it easier to measure progress and gives a better sense of getting things done – important for the confidence momentum gives. In cricket they would call this “keeping the scoreboard ticking over.”

Yet, there’s nothing that beats procrastination better than checking of a task. Bing! Stuff read. Bing! Stuff written. Yay! Todoist also adds a bit of gamification by giving you karma points and graphing your productivity trends. More than this I did find it comforting at the end of each work session to have a clear idea of what I was going to work on in the next session by adding priorities and scheduling tasks. Be realistic though if you look at your list of things to do today and it’s a dauntingly long then you and procrastination are just going to hang out a bit longer because where to you start with that?

todoist_karma
Karma! Karma points for actioning tasks Todoist allows you to keep track of your productivity. Colour coded projects help to make sure your directing your attention at the right areas or balancing your attention correctly across projects/priorities. Anyone would think I had a deadline this week.

Looking Ahead to Term 2

In Term 2 citylis core modules now vary between the MA/MSc in Library Science and the MSc in Information Science and there is one elective choice so our happy cohort will mix up a bit. this term I will be learning about Information Retrieval, Information Resources and Organisation, Information Domains and hopefully Data Visualisation once the electives are confirmed. I’ll continue to write more generally in this blog along the way and am hoping to extend my DITA blog to cover topics in Data Visualisation which will be my most techie Term 2 module.

In the meantime I’ve bought some new running shoes in the sales to celebrate getting to this point and I like forward to breaking those in. It’s time to enjoy a few days rest: drinking wine, sleeping, catching up on the news, tackling on the pile of domestic chores that have built up on the wayside and dipping into the pile of books I’ve accumulate that are in various states of ‘readness’ are all on the agenda. I also need to catch up on Last Tango in Halifax! Then onwards to Term 2 which begins on the 26th January.

Published by

Alison Pope

I spend my working life creating maps and models of invisible, intangible things such as ideas, concepts, organisation structures, systems, information, software and cultures. I do this to try and make them more explicit so they can be seen, understood, shared, discussed, contested, agreed, nurtured, exploited and safeguarded. I'm currently working for the University of Reading as a Business Analyst and am studying design thinking.

6 thoughts on “On Writing Essays”

  1. Hi there! I followed some of your writings and they’re great! Do you know any add-on tools for using Scrivener for any referencing programme like zotero, refworks, mendeley etc.? These reference programmes generally have add-ons for Word, by which you can select your reference easily while you are writing your dissertation, essay etc. Thanks!

    1. Hi there. Glad you enjoy my blog, hopefully I’ll have time to write some more now my latest deadlines are out of the way. I must confess I tend to do my citations the old school way by hand as I tend to find it just as quick with better control. There are a couple of options for adding scannable citations into Scrivener. On a Mac, Papers magic citations can be used. For Zotero there is a plugin or RTF Scan citation style that allows you to copy and paste citations from Zotero into any word processor as scannable citation codes. The Digital Researcher has write ups of both these methods (Part 1 | Part 2). Regardless of the method the Scrivener document will need to be compiled and exported for the document to be scanned. I am not aware of any way of scanning citation codes within Scrivener yet.

  2. Thanks! The response is much appreciated and very useful! I checked all the links. I was looking for an zotero add-on for Scrivener as if it was working on Microsoft Word (inserting and editing citations real-time). Apparently, there is no solution for this yet. Since Papers is paid, I will first try RTF/ODF-Scan for Zotero and comment here! Thanks again.

  3. Btw, I’m also a postgrad at City Uni London and working on my dissertation. Do you mind sharing your template in Scrivener, so that I can build mine on that easier. Thanks a lot!

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